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The Embassy of New Zealand in Brasilia is seeking a full-time Executive Assistant to provide administrative support and event management. You will have a role which provides interesting work, be part of a team with a positive culture, offers a good work-life balance, and be working for a well-regarded Embassy.
The Executive Assistant is responsible for providing secretarial and general administrative support to the Ambassador as well as other diplomatic and policy staff, and acting as back-up for wider administrative functions at the Embassy to ensure the smooth and efficient operation of the office. Other responsibilities include organising and running events, responding to consular enquiries from the public (and providing back-up consular support), assisting with logistics for official visits, and maintaining a database of Embassy contacts.
We are looking for someone with experience in an administration support/executive assistant role, preferably in an international and/or diplomatic context. Excellent written and oral communication skills in both English and Portuguese are an absolute must. Applicants should demonstrate a positive and proactive attitude, an ability to contribute to and work within a small team, well-developed planning and organisational skills, good time management and prioritisation and an ability to work under pressure.
Previous successful experience in an administration support role to a manager and/or team, preferably in an international and/or diplomatic organisation.
Demonstrated positive and proactive attitude, and ability to contribute to and work collaboratively within a small team.
Excellent written and oral communication skills (in both English and Portuguese).
Demonstrated ability to build and maintain effective relationships.
Well-developed planning and organisational skills, including ability to prioritise tasks effectively, good time management development and work under pressure.
Strong customer focus, with the ability to communicate effectively with a range of different people.